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Understanding the Working Time Directive:

Recording Non-Working Days

For many transport and fleet managers, one of the common challenges they face is disputes with drivers regarding the calculation of holidays, sick days, and Bank Holidays as part of working time. Understanding how to account for these non-working days is essential for compliance with the Working Time Directive. In this blog, we’ll delve into the details to provide clarity for both managers and drivers.

Defining Rest Days and Working Time

When examining a driver’s shift, it’s vital to grasp the definition of a rest day and how different scenarios, such as work-related training, should be considered within the plan.

  • For the purpose of recording working time, any day of holiday should be considered as 8 hours of work. So, if a driver takes a week of consecutive holiday, that week will be recorded as 48 hours of work. However, this changes if the driver engages in any other work during that week.
  • Statutory entitlement for holidays typically includes 20 days. If a driver takes more than this, each additional holiday is considered a rest day and does not affect working time calculations.
  • Sick days are calculated similarly: one sick day equates to 8 hours of work, while a full week of sick leave counts as 48 hours.
  • Bank Holidays are not counted towards working time as long as the driver doesn't perform any work on these days.
Working Time Directive, chartwise, chartwise UK ltd

Understanding the Impact of CPC Courses

The question of whether a driver’s attendance at a CPC (Certificate of Professional Competence) course counts as working time often arises. The answer is relatively straightforward: if the driver is being paid by their employer to attend any training course, it must be considered as working time. In cases where the course has been paid for by the employer, it is generally considered as rest time.

Recording Work Done Beyond Driving

If a driver engages in work in the yard or the office, this should be counted towards their working time, just like their primary driving duties. A new requirement is for drivers to record all work they do from the vehicle. This can be conveniently achieved by making manual entries using the tachograph, eliminating the need for paper records. Another option is to take a printout from the tachograph, allowing the driver to document their activities on the reverse side, complete with the date and their signature.

While a more traditional method involves using a driver record book, the trend in most operations is moving toward paperless solutions to minimize duplication. Many transport offices now provide managers with access to online dashboards, streamlining the recording of rest days, sick leave, and holidays for each driver. This centralized approach simplifies shift planning in compliance with working time regulations, ensuring all relevant data is kept in one place for easy management.

In conclusion, understanding how to record non-working days and comply with the Working Time Directive is vital for both drivers and fleet managers. Clarity in this area ensures that everyone involved in the transport industry operates within the prescribed regulations, promoting safety and fairness. For further guidance on this topic or to explore how our solutions can help you manage working time more efficiently, contact Chartwise UK Ltd today.

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