0191 491 5032 | info@chartwise-online.com

Document Management
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Electronically communicate important documents, memos, and training materials to your employees.

Managing the massive amounts of paperwork generated by transport operations can be daunting. Our Document Management portal is a digital solution designed to broadcast critical information related to HR, compliance, and training to office staff and drivers spread across the country. It streamlines company communications, helping administrators work smarter, cleaner, and greener by eliminating the need to print and store large volumes of paperwork.

Document Management

  • Efficient broadcasting of internal documents and policies.
  • Quick send documents to pre-set staff groups.
  • ‘Sign on screen’ capability.
  • Handy two-way communication between administrator and employee.
  • Accessible via the Aquarius App, web browser, or email.
  • Seamless integration with the Aquarius suite of products.
  • Monitor and review acknowledged documentation.

Why Choose Chartwise UK Ltd?

This service is designed to enhance the efficiency of your company’s communication and document management processes. With Document Management, you can ensure that all important information is effectively communicated to your employees, helping to maintain compliance, improve productivity, and support eco-friendly practices.

Features and Benefits

  • Enhanced Interaction: Employees can sign and declare on documents directly on screen without altering the original document. Users can efficiently interact with documents by digitally adding data and text, and even attach evidence photos such as driving licenses.
  • Save Time and Money: By creating a traceable digital audit trail for all employee documentation, Document Management helps HR and Administration departments reduce paperwork by up to 90%. This not only saves time and money but also minimizes the need for physical storage, making it an eco-friendly solution.
  • Distribution: Administrators can tailor document distribution to specific employee groups via smartphones, tablets, or PCs. They can monitor who has and hasn’t acknowledged the documentation, ensuring comprehensive communication.
  • Employees: Easily create and distribute documents such as company memos, policy updates, training materials, time sheets, expense claims, and recruitment forms. This system improves communication with remote drivers and simplifies the induction process for new or agency employees, ensuring everyone is up-to-date with important company information at the touch of a button.

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